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Understanding Basic Team Principles

by Caprice A Benifield-Sanchez, Joe N Pham, and Eric Barnes

Pages 2 and 3 of 69

Understanding Basic Team Principles
Team 5:
Eric Barnes
Caprice A Benifield-Sanchez
Joe N Pham
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Chapter 1: What motivates/makes a team...................................................................................... pg 4


Chapter 2: Social loafing and how to prevent it............................................................................................ pg 10


Chapter 3: Group cohesion and how it affects group performance........................................................................ pg 14


Chapter 4: Causes of role ambiguity and stress.................................................................................... pg 18


Chapter 5: Task and social behavior and how they affect performance........................................................................ pg 20


Chapter 6: Leadership promoting team learning................................................................................ pg 24


Chapter 7: Observation of group processes and team
states.................................................................................... pg 26
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Table of Contents
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Chapter 1: What motivates/makes a team...................................................................................... pg 4


Chapter 2: Social loafing and how to prevent it............................................................................................ pg 10


Chapter 3: Group cohesion and how it affects group performance........................................................................ pg 14


Chapter 4: Causes of role ambiguity and stress.................................................................................... pg 18


Chapter 5: Task and social behavior and how they affect performance........................................................................ pg 20


Chapter 6: Leadership promoting team learning................................................................................ pg 24


Chapter 7: Observation of group processes and team
states.................................................................................... pg 26
1
What Motivates/Makes a Team
There are many factors that create and motivate a team. When it comes to virtual teams, there are similar principles compared to an in-person team while also having new principles. Understanding these principles allows teams to thrive in a virtual environment.
Communication Within Virtual Teams
Communication is one of the most important aspects of a successful team. Virtual teams usually communicate less frequently than in-person teams so it is important to have meaningful interactions between team members. There should be a set of rules that directs the team's communication. Watkins (2013) writes, "Create a charter that establishes norms of behavior when participating in virtual meetings, such as limiting background noise and side conversations, talking clearly and at a reasonable pace, listening attentively and not dominating the conversation, and so on." Creating norms allows teams to communicate effectively by making communication simple. There are many communication technologies out there that work for different types of teams. For example, Slack is a platform that allows teammates to communicate with each other through online messages. Another communication technology is Zoom which is a video conferencing tool that allows team members to speak face-to-face while still being in a virtual environment.
The video talks about ways to communicate effectively within a virtual team. The creator emphasizes setting good communication standards in order to progress as a team. Communication can often lead to misunderstandings so it is important that team members communicate clearly with each other. A team needs a good process when it comes to communication such as making sure to use a certain form of communication. Frequent contact is important between team members so that they stay on the same page.
The video talks about ways to communicate effectively within a virtual team. The creator emphasizes setting good communication standards in order to progress as a team. Communication can often lead to misunderstandings so it is important that team members communicate clearly with each other. A team needs a good process when it comes to communication such as making sure to use a certain form of communication. Frequent contact is important between team members so that they stay on the same page.
Clarification of Goals, Tasks, and Processes
A good team needs clear goals and roles as well as tasks and processes. Firstly, the main goal should be assigned to the whole team. Afterward, each member should be given a role with tasks that they are responsible for. A great team process allows group members to complete their tasks efficiently. Watkins (2013) states that "it’s important to focus more attention on the details of task design and the processes that will be used to complete them... And make sure that there is clarity about work process, with specifics about who does what and when." Since virtual team members are working in separate locations, a clear work process needs to be created so that each member knows what they need to do and when they need to do it. Levi says that "a task is meaningful when it provides the opportunity to use a variety of skills...Having interesting tasks allows a team to become more motivated to work" (Levi, 2021, p. 69). Teams are motivated to complete their tasks when the tasks are interesting and meaningful.
Team Rhythm and Leadership
The rhythm of a team includes communication protocols, regular meetings, and the completion of tasks. Virtual teams usually involve team members doing their tasks separately while checking in with their team every once in a while. This can sometimes mess with the rhythm of a team so it is important to have meetings with your team more often than not. Leadership comes into play when enforcing rhythms in virtual teams. Leaders help to enforce effective rules and monitor the work of their team members. Shared leadership can exist within a team which helps people get involved. Watkins (2013) writes, "Find ways to involve others in leading the team. Examples include: assigning responsibility for special projects, such as identifying and sharing best practices; or getting members to coach others in their areas of expertise; or assigning them as mentors to help on-board new team members; or asking them to run a virtual team-building exercise." As you can see, there are many different ways to get team members motivated and involved with their work.
Bonding with Team Members
Getting to know your fellow team members can be a great way to increase motivation. You don't have to become great friends with your team members in order to be a successful team but you should try to get to know them a bit. Working with people that you know and respect allows for easier communication as well as higher productivity.
Team friendships can be especially important for teams that plan on working together for a long time. Edwards (2021) states, "Social time is incredibly important to our well-being, and our well-being is important to our productivity. It might feel counterproductive in a busy week to schedule time with your virtual group 'just to chat,' but social time is critical for team loyalty and cohesion." Many workplace virtual teams have to work with their team for a long period of time so bonding is crucial.
Pitfalls in a team mean things such as a lack of communication and an organized routine. Routines and communication can make or break a team. It is important to organize yourself so that you are free of distractions and always prepared to turn in work on time. It is also crucial to talk to your team members if you need help or just want to chat.
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