Google Meet - The Basics

Asynchronous Learning Library

<a href="https://support.google.com/meet/answer/9308856?hl=en&amp;co=GENIE.Platform%3DDesktop">Screen Sharing (Present Now)</a>

At the bottom, click&nbsp;Present now&nbsp; Select&nbsp;Your entire screen,&nbsp;A window, or&nbsp;A tab. If you present a Chrome tab, it shares that tab's audio by default. To present a different tab, select the tab you want to present, click&nbsp;Share this tab instead. Click&nbsp;Share. Optional:&nbsp;<a href="https://www.youtube.com/watch?v=8tGIcR8UuTc&amp;feature=youtu.be">To unpin your presentation and view it as a tile</a>, click Unpin&nbsp; You can now see more participants while you present.

Tips: If your camera is turned on, your video is active while you're presenting. For better presentations and to prevent mirroring, share a new window or&nbsp;<a href="https://www.youtube.com/watch?v=yhwytDPQ91w&amp;feature=youtu.be">a specific tab</a>&nbsp;instead of the meeting window. To share your audio, you must select&nbsp;Share a Chrome tab&nbsp;or&nbsp;Share this tab.

<a href="https://support.google.com/meet/answer/10964115?hl=en&amp;ref_topic=7290350">Translating CC in Meet</a>

Translating-Closed-Captions-and-Chat-in-Google-Meet.pdf

Tips and Tricks: Try recording the translations to share with ESL students

Not all Meets are Created Equal&nbsp;

<a href="https://docs.google.com/document/d/1xQoyyqeTgvs2AEXQpr1ljWjybUoOHXR8wnZIFJd9VUc/edit?usp=sharing">Ways to create a Google Meet</a>

BEST PRACTICE: Any Meet with students SHOULD have Quick Access turned off BEFORE the host leaves the meeting

<a href="https://support.google.com/meet/answer/10090454?hl=en">Attendance Tracking</a>

After the meeting, the organizer will receive an email with an attached Google Sheets attendance report with the following info: -Participant’s name&nbsp; -Participant’s email -Length of time participant was on a call, including timestamps of when they first joined and when they left the call.&nbsp; -If someone gets ejected from a call, that timestamp will be recorded as the time they left the call.&nbsp; -If someone joins and leaves the call more than once, multiple timestamps won’t be listed, but their overall call duration will be included.

Professional Development Credit

If you would like to earn 1 hour of professional development credit for completing this eBook, please fill out this <a href="https://forms.gle/5j3AKG2B1fEs5qsm9">Google Form. </a> The title of this book is Take Control of your Google Meets.&nbsp; A 1-hour certificate will be emailed to you upon completion.

<a href="https://www.youtube.com/playlist?list=PLWiK3d92Xr1QifqbovH-1EPigBzuHMPHl">Google Chat and Meet YouTube Playlist</a> <a href="https://docs.google.com/document/d/17euKWEf8PwG_pX0A_Od72Mc0GhpNS8nb6sdfMjrED2c/edit?usp=sharing">Google Meet Overview</a> <a href="https://teamjeffco.jeffcopublicschools.org/technology/applications/g_suite/google_meet_overview">Ed Tech's Google Meet Page</a> <a href="https://support.google.com/meet/?hl=en#topic=7290350">Google Meet Help</a>

Google Meet- The Basics

<a href="https://support.google.com/a/users/answer/9846751?hl=en">Recording a Meet</a>

You can record video meetings for people to watch later. You can record if you’re the meeting organizer or in the same organization as the organizer.&nbsp; Teachers can record when signed in to their Google Workspace account. If the teacher is the meeting organizer, students&nbsp;can also record the meeting. Tip:&nbsp;As a best practice, it’s always good to inform other meeting participants before you start recording.

Recordings are useful for: Team presentations that you want to share after meetings. Making training materials available to students and new employees on demand. Conferences and events that people can’t physically attend.

Screen Share and Chat Controls

Manage who can share their screen To control who can share their screen in a meeting, hosts can turn "Share their screen" on or off. By default, this setting will be on.

When "Share their screen" is off: Only the host can share their screen. The option to "Present now" won't show for participants. Hosts can turn "Share their screen" on or off from within meetings on the web. Hosts will not see the option to change this setting on mobile devices.

Manage who can send in-meeting chat messages To control who can send chat messages in a meeting, hosts can turn "Send chat messages" on or off. By default, this setting will be on. When "Send chat messages" is off: Only the host can send chat messages, but participants will still be able to see messages sent by the host.

<a href="https://support.google.com/meet/answer/10159750?hl=en&amp;co=GENIE.Platform%3DDesktop">Hand Raising </a> Use Hand Raise to let the host know you want to speak.

To raise your hand: &nbsp;Click the Hand at the bottom of the screen&nbsp; To lower your hand: Click the Hand again&nbsp; When someone raises their hand, all participants are notified. The Hand Raise icon also appears on the participant’s self view. Lower hands as a moderator: From the top right, click the People tab&nbsp; Scroll to the “Raised hands” section. To lower a hand, next to the participant’s name, click Lower hand&nbsp; To lower all hands scroll to “Raised hands” and click&nbsp;Lower all.

Tip:&nbsp;If a moderator presents while on a different tab, and a hand raises, they receive a sound notification.

<a href="https://support.google.com/meet/answer/10099500?hl=en&amp;ref_topic=7290350">Breakout Rooms</a>

You can create Breakout rooms for meetings in Google Calendar when creating an event or editing it. You can also create breakout rooms while a meeting is in progress. Co-hosts can only be added from the main meeting.

Did you know: Breakout Room links become inactive once the moderator closes the rooms.

Preset Breakout Rooms in Google Meet

<a href="https://support.google.com/meet/answer/7501121?hl=en&amp;ref_topic=7290350">Pin or Mute Participants</a>

Pin a participant To only view one specific participant, pin them to your screen. In a video call, hover over a person’s icon&nbsp;tap pin&nbsp; Mute a participant’s microphone If there is feedback or background noise in a video call, you may want to mute other participant’s microphones. At the top, click People, Next to a participants name,&nbsp;click&nbsp;Mute&nbsp; Tip:&nbsp;For privacy reasons, you cannot unmute another person. Ask the participant to unmute their audio. Mute all participants In a video call, at the top, click People, Mute all&nbsp;

To create a new Jamboard, click&nbsp;Start a new whiteboard. To open an existing Jamboard from your drive, shared drives, or computer, click&nbsp;Choose from Drive.&nbsp; Tip:&nbsp;The Jamboard file will open in a new tab and a link is shared automatically via the in-call chat. Important:&nbsp;participants are given view-only access by default. You'll need to&nbsp;<a href="https://support.google.com/jamboard/answer/9426431?hl=en">grant them edit access to the Jamboard</a>. Important:&nbsp;You’ll need to give access to any participants who join the video call after the Jamboard is shared. Participants from a different organization&nbsp;than the Jamboard host need to be given access. Open the Jam file &gt; click&nbsp;Share&nbsp; &nbsp;type in the email addresses&nbsp; &nbsp;click&nbsp;Done.

Check out Ed Tech's eBook on <a href="https://read.bookcreator.com/f1CqFNDSRNRgQu3gROjMSbkfcFu2/o94RqgKgQB6V4Auv_ycpdg">Jamboarding</a>

To control access to their meetings, hosts can turn "Quick access" on or off. By default, this setting will be on. When "Quick access" is on: Participants in the same domain as the host do not need to knock to request to join the meeting.&nbsp; Participants joining by phone do not need to knock to request to join the meeting. Participants can dial-out from within the meeting.

When "Quick access" is turned off: All users, including those in the same domain as the host, must knock to request to join the meeting unless they're on the calendar invite. This includes any users who are dialing in to the meeting by phone. Any participants invited from within the meeting by anyone other than the host need to knock to request to join.

<a href="https://support.google.com/meet/answer/10071448?hl=en">Whiteboarding</a>

A&nbsp;<a href="http://jamboard.google.com/">Jamboard</a>&nbsp;is a virtual dry erase board where you can brainstorm ideas live with others. Start or open a Jamboard in a video call In the Activities button at the bottom, click Whiteboard.&nbsp; Important:&nbsp;You can only start or open a Jamboard during a Meet call if you joined the call on a computer.&nbsp;

<a href="bookcreator://page/BTUbzGG3TyKtg0TqDYCbCA">Ways to Create a Meet</a> <a href="bookcreator://page/xK0ruf_BSFmxo6AaGZoehw">Student vs Staff access</a> <a href="bookcreator://page/wluKWfo_RD-dh4NhFc1qtQ">Host Controls</a> <a href="bookcreator://page/gTqM7wU6SNO1nRi4cOLXAQ">Pin or Mute Participants</a> <a href="bookcreator://page/ZFdPL3l6Sc6t-EoAxQh5gg">Screen Share and Chat Controls</a> <a href="bookcreator://page/p4pD7_aGRratg2qazBFI3g">Quick Access</a> <a href="bookcreator://page/EIxLr_UtQmy_aaRLgOxJfQ">Attendance Tracking</a> <a href="bookcreator://page/v5VHTyGtQA2X4HOUQf2b0g">Turn on Q&amp;A</a>

<a href="bookcreator://page/sFNmNB-vQgWO-EMh9iC5lQ">Polling</a> <a href="bookcreator://page/pGqdUPKVTgKzC3Z2imdauA">Whiteboarding</a> <a href="bookcreator://page/Xo4SDClJTEuEJilBZoNqGQ">Recording Meets</a> <a href="bookcreator://page/b6yG1cLGRjibhP4RI9vTAg">Hand Raising</a> <a href="bookcreator://page/-lQ0m9ahRz2L3tZccTWQrg">Screen Sharing</a> <a href="bookcreator://page/byu1866pQsCIBLTgLPvPFw">Breakout Rooms</a> <a href="bookcreator://page/9eF552XOSVq7MDE9qWV_Lw">Translating CC</a> <a href="bookcreator://page/KL7oy8b0RsSv2XYgVl2pOg">Additional Meet Resources</a>

Polls are a great way to quickly gauge the pulse of your audience. You can use polls to identify topics that need more discussion or test understanding of the meeting content.

Ways to use Polling 1. Break the ice: fun polls to kick start the meeting&nbsp; 2. Quickly gather feedback during the call 3. Make the audience feel like they are part of the presentation&nbsp; 4. Give everyone a chance to ask questions&nbsp; 5. Don’t forget to follow-up on open questions after the call

Moderators can turn on Q&amp;A during the meeting. To turn on Q&amp;A&nbsp;in a meeting: In the bottom-right corner, click Activities,&nbsp; Click&nbsp;Questions, Turn on Q&amp;A.

Ask a question When you ask a question, everyone in the meeting gets a notification. In a meeting, in the bottom-right corner, click Activities, click&nbsp;Questions. In the lower-right corner, click&nbsp;Ask a question. Enter your question, click&nbsp;Post. See <a href="https://support.google.com/meet/answer/10146000?co=GENIE.Platform%3DDesktop&amp;hl=en">Google Support</a> for further information.

The host controls what participants can do in the meeting and allows you to appoint co-hosts. Teachers should have host management turned on.

Students: Cannot create their own Meets using their school account Can re-access a Meet links&#160; Never have moderator controls Can join any link shared with them &#160;

Staff: Can create Meets in a variety of ways Have access to moderator controls

All users must be logged in to jeffcoschools.us

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